A new mobile application— Digital Document Filing System (DDFS)—developed by Technopark-based Ospyn Technologies for its proprietary electronic file processing system is being implemented in government departments across the State. DDFS networks the different functions in an office and is a critical element of the e- governance project launched by the government. The application is expected to enable government officials track files and sign them from any location and also to keep track of the work of their subordinates.

The mobile app has been developed to work on the iphone and ipad as well as Android-powered smartphones. It is designed to address the delay in the physical movement of files from one table to another in government offices. What it essentially does is to replace paperwork with electronic files. The system is currently operational in 57 offices of 15 departments. As many as 2,000 government employees are networked through the system.

DDFS has been implemented in the departments of Higher Education, Information Technology, and Food and Civil Supplies. It provides the tools to create, retrieve, distribute, and organize documents. It significantly enhances efficiency, while reducing the cost and difficulty of maintaining paper records. The system also minimises the scope for manipulation of files.

Source: The Hindu